Privacy Policy

COSPAR 2018 is committed to respecting and securing your privacy and complies with all 10 principles of the Privacy Act.

Accountability

COSPAR 2018 will protect all personal information that we receive from clients and only transfer to reputable third parties for the purpose for which the information was collected.

Identifying Purposes

Your personal information is used for the purpose of responding and processing your request for conference organization services. We collect the information:

  1. Verbally either in person or over the phone.
  2. Electronically via email.
  3. In writing via written correspondence and faxes.

The personal information we collect, use and disclose is based on the product or services you request from us. In addition to name, address, phone number, email address and credit card information, we may need to know other information. Hotels may want to know whether or not you are a smoker and if you have any special dietary requirements etc.

Consent

COSPAR 2018 considers consent to be an expression of permission to collect and use information for the purpose of providing conference organization services.

Consent is obtained by:

  1. Written permission via mail, email or fax.
  2. Verbal permission with a dated notation in the clients file along with the initials of the employee who receives the information.
  3. Third party consent, as long as the party is known to COSPAR 2018 and is in a position to give consent such as an executive assistant, secretary or a relative.

Limited Collection

We do not collect information for any purpose other than to respond to requests for conference organization services. COSPAR 2018 does not sell, share or divulge client information to unrelated third parties.

Limited Use Disclosure and Retention

COSPAR 2018 only collects information for the purpose of planning and arranging conferences, alerting clients to events that affect them and to advise clients. Client information will be retained for the period of time required to fulfill the purpose for which it was collected.

Accuracy

We try to keep our client information as up to date as possible. To that effect, we may contact you occasionally to ensure our information is accurate.

Safeguards

COSPAR 2018 has sophisticated security measures and procedures in place to ensure that your personal information is prohibited from misuse and from unauthorized access. However, no data transmission over the internet can be guaranteed 100% secure. Our website contains links to other sites. We encourage our users to be aware when they leave our site, and to read the privacy statements of the third party sites.

Openness

This Privacy Pledge was posted on this website on October 19, 2016. COSPAR 2018 reserves the right to modify or amend this pledge at any time and for any reason. If there are material changes it will be posted prominently on our website prior to implementing the change. Regardless of later updates, we will abide by the information privacy practices described in this Privacy Pledge at the time you provided us with your information.

Individual Access

Upon request, you shall be informed of the existence, use or disclosure of your personal information and be given access to it. You may verify the accuracy and completeness of the information, and may request that it be amended if appropriate.

Challenging Compliance

Please direct any questions or enquiries with respect to the privacy principles outlined above or about our Privacy Pledge by emailing cospar2018 at icsevents.com

Cookies

As you browse our website, advertising cookies will be placed on your computer so that we can understand what you are interested in. Our display advertising partner then enables us to present you with advertising on other sites based on your previous interaction with [Website Address}. The techniques our partners employ do not collect personal information such as your name, email address, postal address, or telephone number, nor do we share this information directly with them. You can visit this page to opt out of future targeted advertising.

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